Workshops, trainings and conferences in Afghanistan, organised end to end.

Events & Field Support in Afghanistan.

Event management for institutional clients is largely a logistics and accountability exercise. Participants have to be invited, transported, accommodated, fed, registered and in many cases paid; the venue has to work for the agenda, the season and the people attending; and at the end the funder needs an attendance record, a photographic record and a reconciled financial file.

Zhikal sources and checks venues against the layout and the audience rather than the brochure, runs participant registration and attendance controls against the approved list, arranges transport and accommodation, provides catering and conference materials, and supplies sound, media and IT equipment along with Dari, Pashto and English interpretation where the audience needs it. Venues and the routes to them are risk-checked before the event, and arrangements are made so that women participants can attend and return safely.

Participant allowances, per diems and travel reimbursements are your organisation's decision: the rates, who is eligible and what a participant must show. Zhikal pays them against the approved list through its cash administration service, checks identity at the desk, collects an acknowledgement for every payment and reconciles each day, so the attendance record and the payment record come from one team and any difference between them is explained the same day. A charge for paying out is quoted on its own line, never inside the payments.

What you receive at the end is the closeout file: the approved list as used, signed daily attendance sheets, payment acknowledgements and daily reconciliations with an exception log, supplier invoices tied to budget lines, photographs taken under your consent rules and a closeout report. The event RFQ and budget template sets out what to send for a quotation, and the workshop planning guide has the closeout checklist and a worked reconciliation.