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06 / Warehousing

Warehousing in Kabul and the provinces, with a record for every movement.

Zhikal provides project warehousing in Kabul and, on an assignment basis, in the provinces — receiving against goods received notes, inspection, stock coding, stock and bin cards, cycle counts, dispatch planning and proof of delivery — adapted to each client's documentation and audit requirements.

Warehousing in Afghanistan.

A warehouse is where a supply chain either becomes traceable or stops being traceable. Goods arrive against a purchase order, are inspected against a specification, are coded so they can be found again, and leave against a dispatch instruction. Each of those four moments produces a record.

Zhikal runs receiving and inspection at intake and raises the goods received note, assigns stock codes, keeps stock cards and bin cards current, and runs cycle counts with variance reports. Dispatch is planned around the delivery schedule and the transport available, and proof of delivery returns into the project file. Stock is held separately by client, and handling is matched to the commodity — hygiene kits, food packages, equipment and construction materials do not have the same requirements.

Where a client has its own warehouse format, stock card layout or reporting template, the process is adapted to it rather than replaced, so the records fit the audit the client will actually face. The warehouse management guide lists what UN and NGO teams should require of a storage provider before stock arrives, and the guide to pre-positioning stock before winter covers moving it close to destinations that lose road access while the roads are still open.

Storing stock, or distributing it?

  • You are here

    Stock received, held and released

    Receiving against goods received notes, stock and bin cards, cycle counts and dispatch against your release instructions, with a record for every movement.

  • Or

    Kits distributed to recipients

    When stored items are released to distribution sites and handed to beneficiaries, with distribution lists, individual acknowledgements and a distribution report.

    Food, NFI & Hygiene Kits

What this service covers

  • Receiving and GRNs

    Intake checked against the purchase order and specification, a goods received note raised, and quantity, expiry and condition recorded.

  • Stock and bin cards

    Coded stock, with stock cards and bin cards kept current so every movement leaves a line in the record.

  • Cycle counts and variances

    Physical counts reconciled to the records, with variances reported and explained rather than adjusted away.

  • Dispatch planning

    Release planned against the distribution schedule, route and available transport.

  • Proof of delivery

    GRNs, waybills, delivery notes and recipient evidence returned into the client's file.

  • Segregated storage and audit trail

    Stock held separately by client, warehouse risk assessed before use, and movement and balance reports in the client's format.

How stock is controlled.

  1. 01 Receive

    Check intake against the purchase order and specification, and raise the goods received note.

  2. 02 Inspect

    Verify quantity, expiry and condition, and record any discrepancy before acceptance.

  3. 03 Code and store

    Assign stock codes and place goods in segregated, condition-appropriate storage.

  4. 04 Maintain records

    Keep stock cards and inventory positions current, and reconcile to physical count.

  5. 05 Plan dispatch

    Release against the distribution schedule, matched to route and transport availability.

  6. 06 Prove delivery

    Return waybills, delivery notes and recipient evidence into the project record.

Who it is for.

  • Programmes holding pre-positioned stock ahead of a distribution.
  • Organisations needing storage in a province where they have no premises of their own.
  • Procurement operations that require inspection and consolidation between purchase and delivery.
  • Projects with warranty, expiry or specification obligations to evidence over a contract period.

How this works by sector

Coverage across Afghanistan.

Warehouse services are provided in Kabul and, on an assignment basis, in the provinces where a programme holds stock. Warehouse management has been delivered across ten provinces under a single contract.

See the full operating network

Track record.

  • ASSDO — warehouse management services

    A 12-month assignment across ten provinces, covering delivery, packaging, records, warranty obligations and audit-ready documentation.

  • UN Women — warehousing within the NFI retainer

    Warehousing operated as one stage of an integrated retainer running from market research through to accountability records.

Assignments are summarised from contracts and completion records supplied by Zhikal. Client names show who the work was for and do not imply endorsement.

Case study: Warehouse management

Common questions.

Can Zhikal use our stock cards and reporting templates?

Yes. Warehouse processes are adapted to the client's documentation and audit requirements rather than imposing a separate format.

Is storage available outside Kabul?

Yes, on an assignment basis. One contract covered warehouse management across ten provinces over twelve months. Capacity, location and storage conditions for each assignment are confirmed in the quotation.

What happens when goods arrive damaged or short?

The discrepancy is recorded at inspection before acceptance, raised as an exception with the supplier and the client, and tracked to resolution in the stock record.

Which records does the warehouse keep?

Goods received notes, stock cards, bin cards, cycle-count and variance reports, dispatch records and proof of delivery — in the client's own templates where it has them.

Guides for planning this work.

Written from delivered assignments, for the person who has to plan, specify or audit the work.

  • Worksheet · Warehousing

    Warehouse space and storage cost planning: how much floor a stock needs

    Storage is quoted per square metre, per pallet or per tonne, but a stock is counted in items. The floor it needs is set by the cartons, how high they can safely go and the room the store needs to work, and a worksheet turns those into a figure you can put in a request for quotation.

  • Guide · Warehousing

    Warehouse management for UN and NGO programmes in Afghanistan: what to require

    Renting space is the easy part. What protects programme stock in Afghanistan is the control around it: goods received against a record, every movement written on a card, counts that explain differences instead of hiding them, and a contract that says who carries a loss.

  • Guide · Distribution

    Winter pre-positioning and remote-area delivery in Afghanistan

    Winter does not close Afghanistan, but it closes enough of it to decide a distribution plan. The work that matters happens in autumn: finding the destinations that lose access, moving stock close to them while roads are open, and agreeing what happens when the plan meets snow.

  • Resource · Procurement and supply

    Food package procurement in Afghanistan: specification and quality checklist

    There is no standard NGO food basket. A food package is whatever the programme's specification says, line by line. This guide turns that specification into a commodity matrix suppliers can price and an inspection checklist that decides what is accepted, packed and delivered.

Related services.

What to send for a quotation.

  1. 01

    Goods and volume

    What will be stored, roughly how much — pallets, weight or volume — and any handling or storage requirement the goods carry, so the quotation says plainly what can and cannot be met.

  2. 02

    Place and period

    The province or city where the stock must be held, the start date and how long it stays, and whether storage is needed in more than one location.

  3. 03

    Movements and records

    How often goods arrive and leave, who authorises each release, and the stock reports, counts and templates your audit requires.

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Also in Dari: این صفحه به دری